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BLEWBURY PARISH COUNCIL
Minutes
Of the Parish Council Meeting of the
Blewbury Parish Council in the Benefice Office held on
Monday the 31st of January 2011 at 7pm
1. Apologies for absence. Mr A Cooper, Mr M Brassell
2. Declarations of interest. SL declared an interest in item 5 as a director of the CIC.
3. Resolution: Two councillors to sign warranty documents as a deed in the presence of the clerk. It was proposed that RF and CW sign the warranty documents. CW proposed, JG seconded. All agreed.
4. Recreation Ground Enhancement Project update. The quote for electrical work to the equipment store (Scout Hut) was briefly discussed. It was suggested that a new quote was obtained as no heating was required and the specification for the lights could be reduced. Action: clerk to obtain a new quote for electrical work in the equipment store. It was also confirmed that the Parish Council gives Cholsey FC permission to put brackets up on the equipment store in order to store their goal posts.
4.1.Additional paving and hard landscaping. MaS made some suggestions for additional paving and hard landscaping in front of the Band Hall. A quote was obtained but it was recommended that another quote was obtained. Action: Clerk to contact Kevin Barlow for a quote for paving and hard landscaping.
5. Blewbury Village CIC
5.1.Interim arrangements. A draft license document was circulated prior to the meeting and finer details were decided upon. Action: Clerk to send license document to CIC.
5.2.Interim funding. The CIC sent the clerk an email with specific questions about responsibilities and funding. A general principle that the PC should shoulder a significant proportion of the overall running costs for an initial period (in most cases 3 years) but would seek to reduce this proportion, ideally to zero, in the longer term, was agreed upon. It was the PC’s belief that this approach would be in line with the CIC's own stated intention of becoming a self-financing operation, with the added benefit of providing a specific target date. It was also decided that no additional interim funding was necessary as the RGMC would confirm in writing to the CIC that funds given by them would not have any restrictions on it and can be used for start-up and running costs. As for grass cutting at the Recreation Ground, the PC agreed to provide one cut for 8 months of the year, in line with the rest of the village. The PC will pay for this directly.
5.3.Insurance. In line with the principle above, it was agreed that the PC should pay for the buildings insurance for the first 3 years, to be reassessed December 2013. The PC was of the opinion that there will be no “doubling up” of public liability insurance as hiring agreements and events hosted by the BVCIC will not be covered by the PC insurance.
5.4.Lease and management agreement. MB sent the clerk some comments re the lease and management agreement prior to the meeting. Action: Clerk to circulate comments re CIC lease to all councillors for discussion at next PC meeting. As the CIC’s insurance was not yet in place, the clerk was asked to confirm that the Parish Council’s insurance would cover the first few events held in the clubhouse. Action: clerk to confirm PC’s insurance would cover first few clubhouse events.
6. Payments for approval to be made under ancillary powers and within budgeted amounts
|
Description |
Amount |
|
BT Payment Services Ltd |
£132.44 |
|
BT Payment Services Ltd |
£132.44 |
|
TOTAL |
£264.88 |
JG proposed, CW seconded, all agreed.
7. Any Other Business
The South Street (previously Load of Mischief) bus stop was discussed and it was agreed to support the letter Oxfordshire Highways proposed to send as all of the bus stops in South Street were upgraded and complaints were received that this bus stop was not sign posted.
It was noted that quotes for the TFF play space trees and associated works were received and Mr Stiff was given the go ahead to order the trees.
MaS asked about the possibility of more bins on Tickers Folly Field. It was explained that the problem was that Highways would only empty bins within a certain distance from the road.
8. Details of the next meeting
9 February 2011, Vale Room