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BLEWBURY PARISH COUNCIL
Minutes of the Parish Council Meeting of the
Blewbury Parish Council in the Benefice Office on
Wednesday 31st August 2011 at 12h30
Councillors present: Richard Farrell, Mike Shread, Chris Lakeland, Bob Cooper
Also present: Elaine de Ridder (clerk)
1. Apologies for absence. Mark Blythe, Mark Carey, Vanessa Fox, Mark Shayler, Jane Gibson
2. Declarations of interest. None made
3. Recreation Ground lease and management agreement. It was explained that WREN had to agree to the terms of the lease before it could be signed. No feedback has been received from WREN and as Mr Cox the MD as well as the company solicitor were both on holiday, the lease with the BVCIC could not be signed prior to expiry of the temporary licence.
4. Resolution to extend licence with BVCIC. The resolution was amended to read: Resolution to extend licence with BVCIC until 31st October 2011. MiS proposed, RF seconded, all agreed.
5. Approval of quote for car park signs. The quote from Kingdom Signs was discussed. Action: clerk to clarify if the posts were aluminium or wood. Following a question about additional quotes, the clerk clarified that for amounts under £250 the financial regulations stated that the Council has an obligation to obtain value for money. Action: clerk to obtain one more quote to ensure value for money. It was proposed that the quote be accepted but that MaS be asked first if he could help with installation. BC and MiS offered to help with the installation. Otherwise Kingdom Signs’s quote for installation will also be accepted. It was also reported that some young people were doing handbrake turns at the car park. Details have been passed on to the Police.
6. Tickers Folly Field play space. It was reported that the fencing was removed and the play space was opened for use without letting the PC know. This meant that the PC did not have time to ensure that liability insurance and property insurance was in place. The clerk has already been in contact with both the insurer and the installer about the next steps. The insurer was happy for liability insurance to go ahead provided that the clerk has a note on file that all issues regarding the RoSPA safety inspection were resolved. Action: clerk to find to try to contact the RoSPA inspector directly to obtain a note about safety. The likely risk to the property was discussed and the consensus was that the risk to the property itself was unlikely to exceed the current insurance excess and that the risk was relatively low. Property insurance, should however be put in place as soon as possible. The clerk reported that she has already made some enquiries. Additional property insurance of about £40,000 would add about £200 to the premium. As an itemised inventory needs to be provided by the installer the amount was not yet clear. The additional premium payment was approved provided that it did not exceed the £250 the clerk may authorise.
7. Payments for approval to be made under ancillary powers and within budgeted amounts
|
Description |
Amount |
|
Adventure Playground Engineers Ltd |
£5,625.00 |
|
TOTAL |
£5,625.00 |
It was agreed that the previous authorised payment of £11,250 to Adventure Playground Engineers Ltd be cancelled and instead only 50% of the invoice be paid. The retention will be paid once the Tickers Folly Field play area has been satisfactorily completed. RF proposed, all agreed.
8. Any Other Business
MiS asked that the emergency plan was added to the next agenda. RF asked MiS to make an executive summary of the new emergency plan which could be circulated.
The clerk reported that the clubhouse architects asked permission for a photographer to visit and photograph the building. Permission was granted.
9. Details of the next meeting.
14th September 2011
Meeting closed 13h08